State of Utah
Full Job Description
Job Description
We support the pursuit of professional growth and development through a culture that encourages great employees, great attitudes and great teamwork.
Archivist II – Utah Department of Corrections
Are you ready for new challenges as well as looking to advance your career? This is a great chance to develop more skills, build relationships and help advance the mission of the Utah Department of Corrections, Administrative Services Division.
Principle Duties
As the Archivist II for the Administrative Services Division, you will:provide records management services to State agencies including identification, description, appraisal, scheduling and classification of records series and agency records management systems in accordance with State Archives policies
appraise and evaluate records for administrative, fiscal, legal, historical and research values.
process permanent archival records for research use
research and respond to GRAMA requests of records
The Ideal Candidate
The ideal candidate will possess:experience with maintaining confidential information
experience with GRAMA rules and laws
records management skills
work experience producing correspondence and ideas clearly, and concisely, in writing
customer service skills, both in person and over the phone
data entry skills and work related experience
PreferencesPreference may be given to those with experience in GRAMA
Why You Should Join Our Team
Besides working with a dedicated team of professionals who are dedicated to ensuring the public’s safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide a generous paid time off so you can spend more time with your family and have a positive work-life balance.
The Agency
The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.
For additional information about the Utah Department of Corrections please go to this link. http://www.corrections.utah.gov/
Example of Duties
Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
Performs descriptive and subject cataloging; creates original cataloging systems; consults with public and school libraries and state agencies on problems in cataloging and collection management; performs general consulting with public libraries.
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc.
Typical Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
laws governing access to public and private records (Government Records Access and Management Act)
principles, theories, and practices of records management
develop and/or implement new policies/procedures/standards and/or rules/regulations
principles, theories, and practices of archiving
research methods, techniques, and/or sources of information
speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
deal with people in a manner which shows sensitivity, tact, and professionalism
principles theories and practices of micrographic technology
Supplemental Information
ONLY QUALIFIED APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED.
APPLICANTS MUST ANSWER ALL QUESTIONS, COMPLETE A RESUME, AND SUBMIT THE APPLICATION IN ORDER TO BE CONSIDERED FOR THE POSITION. FAILURE TO DO SO WILL DISQUALIFY YOU FOR THE POSITION.
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
DHRM rules governing Transfer/Promotion apply to current State employees