University of Utah
The Electrical and Computer Engineering (ECE) Department in the John and Marcia Price College of Engineering is seeking a talented individual to join our team as a Program Assistant. This position provides support for the department and assists with the overall administration and development of specific department programs. The preferred applicant will have excellent written and verbal communication abilities, be self-motivated, professional, and have a service-minded mentality to help bring ECE’s vision and mission forward.
About our Team: As a student-focused organization, it is the mission of the John and Marcia Price College of Engineering to prepare students for leadership positions and professional practice in academia, industry, and government; to improve the productivity, health, safety, and enjoyment of human life through leading-edge research; and to stimulate and grow the economy by providing qualified engineering professionals and by transferring the technologies developed in Price College of Engineering research to the private sector.
EDI Commitment: The John and Marcia Price College of Engineering has recently received Bronze-level recognition from the ASEE Diversity Recognition Program, which recognizes national leaders in inclusive excellence. The University of Utah Price College of Engineering believes that improving the productivity, health, safety, and enjoyment of human life starts by listening and incorporating a wide range of personal experiences, values, and worldviews that arise from differences in culture and circumstances. We encourage the inclusion of diverse thoughts and ideas to enhance our ability to provide solutions and engineering professionals that can contribute to the overall economy and wellbeing of society. We endeavor to support all students, faculty, and staff so they can reach their full potential.
At the University of Utah Price College of Engineering, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan, and up to 14.2% contribution to your retirement plan, we have the following perks:
Office Culture: We have a highly collaborative office on the University of Utah campus. Employees have access to a full kitchen, and you have access to the Starley Cafe located in the Warnock Engineering Building for affordable and easy lunch options. We offer several opportunities to engage and get to know your co-workers. Dress code is relaxed business/casual—we want you to be comfortable.
Wellness in action: Take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discounts on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.
Community: Discounts and sometimes free admissions to arts, cultural, museum, lectures, and select sporting events on campus.
Learning: In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer professional development opportunities to develop your skills.
Other benefits and services include:
Flexible Spending Accounts (FSA)
Supplemental Retirement Savings Plans [403(b), Roth 403(b), 457(b)]
WellU Employee Wellness Program
Accidental Death and Dismemberment Insurance (AD&D)
Supplemental Life Insurance
Employee Assistance Program (EAP)
Long Term Care Insurance
Hyatt Legal Plans
UESP 529 College Savings Plan
Auto/Home Insurance
Family and Medical Leave Act
Responsibilities
1. Assists with program planning and implementation, including working with the faculty on assigning teaching assistants (TAs) each semester.
2. Collaborates to a high degree with many members of the faculty, staff, and student populations.
3. Provides administrative support to several departmental faculty committees. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
4. Provides administrative support for the annual ECE Technical Open House event.
5. Processes department requests for keys, card access, conference room reservations, and facilities work orders.
6. Provides administrative support for payroll.
7. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
8. Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
9. Responds to queries from and coordinates activities with other departments, the community, and program partners.
10. Assists in the creation and distribution of program materials, forms, and general correspondence.
11. May track and report on current trends to determine future program needs.
12. May provide program specific training.
13. Other duties as assigned.
Problem Solving
Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Associate’s degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience), plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required.
Bachelor’s degree in a related field may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Mid to high level of experience with Microsoft Office (Excel, Word, Outlook).
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Do you have a related Associate’s degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
Yes
No
* How many years of related experience do you have? (related experience includes assisting with program planning & implementation, compiling & organizing data, dissemination of information, creation & distribution of program materials, etc.)
Less than 1 year
1 year or more, but less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more
* Please indicate your skill level in the use of Microsoft Excel:
Basic
Intermediate
Advanced
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Addendum to the University of Utah – Veteran Only – Call 801.581.2169 after submission
Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
Open Date
09/08/2023
Requisition Number
PRN36320B
Job Title
Program Assistant
Working Title
Program Assistant
Job Grade
C
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Mondays through Fridays, 8:00 am to 5:00 pm with one hour for lunch. This is an in-person position.
VP Area
Academic Affairs
Department
00065 – Elect & Computer Engineering
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
18.00 to 21.00
Close Date
Open Until Filled
Yes