Office Specialist II

  • Full Time
  • Salt Lake County, UT
  • $14.66 - $27.52 an hour USD / Year
  • Applications have closed
  • Salary: $14.66 - $27.52 an hour

State of Utah

The Division of Plant Industry is responsible for ensuring consumers of disease free and
pest free plants, grains, and seeds, as well as properly labeled agricultural commodities,
and the safe application of pesticides and farm chemicals. The Utah Department of Agriculture and Food seeks an Office Specialist to aide in the management of the Pesticide program for the Division of Plant.

As an Office Specialist, you will:
Exercise independent judgment in office specialties and perform complex production tasks requiring specialized office skills.
Exercise a comprehensive knowledge of pertinent rules, regulations, policies and procedures dealing with the Utah Pesticide Act and Rule.
Process agency documents.
Review for accuracy and completeness
Update information.
Evaluate against policy.
Compare elements for consistency and logical relationship.
Use independent judgment.
Accurately enter data into online and other applications.
Write correspondence, letters of violation, emails, and legal documents.
Locate and file documents.
Complete forms.
Prepare and generate recurring reportsReceive and process phone calls, emails and
Work with general public and state customers on pesticide licensure.
The Ideal Candidate:
The ability to work with people on the phone and in office settings, even under stressful conditions.
Strong experience with word processor and spreadsheet applications.
The ability to focus on details, while still seeing a bigger picture.
The ability to multitask and problem solve.
Why You Should Join Our Team:
The State of Utah has great benefits and the Department of Agriculture and Food is made up of a group of great people that work to protect the people of Utah and the environment from illegal or improper use of pesticides.

The Agency:
For more information about our agency please click here.
Example of Duties
Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
Retrieves data found in databases to generate requested reports.
Assists the public and others to locate, view, or assemble filmed, scanned, or archived documents and/or information.
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
Edits written material for accuracy, format, and arrangement of material.
Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations.
Receives, researches and responds to incoming questions or complaints; provides information, explains policy and procedures, and/or facilitates a resolution.
Reviews data, records and files for detail and accuracy.
Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed.
Other tasks as assigned.
Be involved in committees to support other employees or agriculture in the state of Utah.

Typical Qualifications:
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in speaking so others will understand.
The ability to communicate information and ideas in writing so others will understand.
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
The ability to apply general rules to specific problems to produce answers that make sense.
The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
The ability to generate or use different sets of rules for combining or grouping things in different ways.
The ability to see details at close range (within a few feet of the observer).
The ability to identify and understand the speech of another person.
The ability to speak clearly so others can understand you.
Understanding written sentences and paragraphs in work related documents.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Communicating effectively in writing as appropriate for the needs of the audience.
Talking to others to convey information effectively.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Being aware of others’ reactions and understanding why they react as they do.
Adjusting actions in relation to others’ actions.
Actively looking for ways to help people.
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Managing one’s own time and the time of others.
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of applications and programming.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.