Office Specialist II

State of Utah

Full Job Description
Job Description

Are you looking for a new challenge in a team-oriented office environment? Do you have exceptional office support skills and experience? If so, the Utah State Board of Education is looking for a hardworking, organized individual to fill a full-time Office Specialist II position. If selected, you will work within the Early Learning team and support three Preschool Specialists. As an Office Specialist II at USBE, you will provide office support for staff and educational programs that directly impact the students of this great state

Principal Duties
As an Office Specialist II at USBE, you may perform some or all of the following duties:

Provide administrative support to specialists, coordinators and other staff.
Maintain calendars, plan and assist with events, conferences, etc.
Receive calls and visitors, relay messages, provide information.
Perform general accounting duties.
Maintain files and databases.
Prepare and/or process documents.
Write or draft correspondence, reports, documents and/or other written materials.
Take minutes and record tasks during meetings.
Process financial paperwork and budgeting.
Other duties as assigned.

Ideal Candidate
The ideal candidate for an Office Specialist has:
An energetic personality.
The ability and willingness to adapt to new technologies and takes initiative.
Exceptional office support skills.
Skills using various computer applications and databases.
Experience providing administrative support to staff.
The ability to work well with a variety of stakeholders.

Why You Should Join Our Team

As an Office Specialist with the USBE you will be part of an agency team that works every day to make a difference for the children of Utah. Additionally, you will receive an excellent compensation package which includes generous paid time off, top notch retirement plan options, and a variety of medical insurance plans. This allows you to stay healthy, secure your financial future, and spend more time doing the things you love.To learn more about the benefits offered please click here.

The Agency

The foundation of the Utah public education system is to provide an opportunity for educational excellence for each Utah student. Click here for more information about the Utah State Board of Education.

Supplemental Information

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
DHRM rules regarding promotions and transfers apply to current state of Utah employees.
As a condition of employment, you may be subject to a background check.

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