Office Specialist II

Job Title: Office Specialist II
Location: Salt Lake City
Hours: 8:00 to 5:00, Monday to Friday

Job Description:
Under the direction of a supervisor, the incumbent will act as the primary contact for the Division of Water Rights greeting customers by phone and in person. The employee will also provide file room assistance, scanning support, processing of address changes, and other Public Inquiry Section functions such as backup support for the other receptionists in the Section. Finally, the incumbent will supply clerical support on a Division-wide basis as needed. The incumbent must be well-organized and able to meet stringent deadlines.

Minimum Requirements:

Process incoming and outgoing mail.
Provide information and assistance to the public.
Coordinate and provide clerical support for the water right application program. Accurate review of applications; while not responsible for content, the incumbent must be able to recognize obvious errors.
Provide division-wide general clerical support to staff including Dam Safety, Stream Alteration, Distribution, Adjudication, Well Drilling, etc.
Provide file room assistance. Maintain and/or create files or record keeping systems. Sort, label, file, and retrieve documents or other materials.
Provide scanning support.
Process address changes and other Public Inquiry Section functions.
Preferred Skills:
Have prior office experience.
Have excellent customer service skills, excellent communication skills, and possess strong attention to detail.
Administrative support experience, and organizational skills.
Experience in Microsoft programs.
Preference may be given to applicants with basic knowledge of Utah Water Rights and two years of office support experience.

Why You Should Join Our Team:
As one of the oldest agencies in the State of Utah, Division of Water Rights for the Department of Natural Resources has a long history of playing a critical role in the management of the state’s water resources. Consequently, water users rely on the expertise of the Division of Water Rights to provide order and certainty in the distribution of Utah’s water. As a member of our team you will have the opportunity to help people from all over the state understand water rights, work in a challenging profession that has a meaningful impact on every aspect of life in the arid West, and shape the future of
the state’s most valuable resource.

The Agency:
If you would like more information about working for the Department of Natural Resources please
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.