State of Utah
Full Job Description
Job Description
The Department of Workforce Services (DWS) is seeking qualified candidates who have unquestioned integrity, a solid financial background, an aptitude for accuracy and meeting deadlines, and experience developing and managing budgets to fill a Budget Manager position.
Principal Duties
The employee in this position develops the annual operating and capital budgets for the Department of Workforce Services and provides oversight of financial management activities which occur in large complex divisions, multiple smaller divisions and/or at program levels within the department. Duties include:
Coordinating the annual budget preparation process to include gathering, analyzing, reviewing, and distributing financial data to management and staff, and entering budget data into the Budget Prep, Comp Prep, and Fee Prep systems maintained by the Governor’s Office of Management and Budget using prescribed methodologies.
Tracking current and past legislation which impacts the department; reviewing proposed legislation to determine and calculate fiscal impacts to the department.
Ensuring budgetary compliance by monitoring revenues, expenditures and cost allocations and developing reliable forecasts.
Advising senior and executive management on complex financial matters; preparing comprehensive recommendations aimed at resolution of organizational, budgetary and cost allocation matters.
Ensuring compliance with legislative appropriations, legislative intent language and the Budgetary Procedures Act (Utah Code, Title 63J, Chapter 1).
Researching the cause of and communicating variances between actual operating results and budgeted amounts to senior and executive management and those charged with governance.
Performing quarterly and year-end closeout tasks.
Preparing custom and ad hoc budget and accounting reports.
Applying appropriate protocols in analyzing data and reaching accurate conclusions.
Supervising subordinate personnel, including: hiring, determining workload, delegating assignments, training, monitoring, evaluating performance and initiating corrective or disciplinary actions.
Managing leave and benefit allocations for the department to ensure compliance with applicable state and federal policies and regulations.
Reviewing monthly cost allocations for propriety; incorporating changes to the department’s federally-approved public assistance cost allocation plan.
Managing fiscal activities and special projects of a highly specialized nature (e.g., preparing data for inclusion in the State’s Annual Comprehensive Financial Report, etc.)
Providing oversight of budget management activities for certain internal service funds, general fund restricted accounts, special revenue funds, and enterprise funds.
Developing and implementing corrective actions in response to audit findings and recommendations.
Providing oversight of fiscal management activities for individual federal grants and programs to include forecasting grant expenditures; tracking the fiscal status of each grant; reporting to and coordinating with federal partners, program managers, operations personnel, and senior management; monitoring subrecipients to ensure propriety of fiscal data submitted by subrecipients; and preparing federal revenue and expenditure reports in accordance with applicable federal and state guidelines.
Developing, modifying, and/or updating rules, policies and procedures, internal controls, etc.
Interpreting, clarifying, explaining, and applying federal and state laws and regulations, department policies and procedures, standard business practices, etc.
Reviewing and approving complex accounting entries to ensure appropriateness and accuracy.
Reviewing fiscal operations to ensure integrity, accuracy, and data control.
Representing the department in verbal and written communications with federal, state, and local government units and with private organizations.
Performing other assigned tasks and duties.
The Ideal Candidate
The ideal candidate for this position is someone who has:A Bachelor’s degree or higher in accounting.
A current Certified Public Accountant (CPA) license.
Experience developing operating and capital budgets, ensuring budgetary compliance and advising senior and executive management on complex financial matters.
Understanding of and experience with the Legislative appropriations process.
Experience ensuring compliance with Legislative appropriations, Legislative intent language, and the Budgetary Procedures Act (Utah Code, Title 63J, Chapter 1).
Experience using the Budget Prep, Comp Prep, and Fee Prep systems maintained by the Governor’s Office of Management and Budget and Legislative Fiscal Analyst.
Proficiency using Microsoft Access and Microsoft Excel.
Experience using the State of Utah’s centralized accounting system (FINET).
Federal grant management experience.
Experience supervising subordinate personnel.
Understanding of the federal grants and programs administered by DWS.
Experience tracking revenues and expenditures for multiple funding streams with diverse requirements and restrictions.
Experience presenting to a variety of groups, including those with non-financial understanding.
Experience analyzing data to determine inconsistencies.
Strong analytical and communication skills combined with significant attention to detail.
Experience dealing with people in a manner which shows sensitivity, tact and professionalism.
Preference
Preference may be given to candidates who have a:Current Certified Public Accountant (CPA) license and a Bachelor’s or Master’s degree in accounting.
This position may be filled as a 2-year career mobility if a current DWS applicant is selected.
Why You Should Join Our Team
Along with the satisfaction of helping individuals you will also receive great health and retirement benefits, such as, generous paid time off so you can spend more time with your family and have a positive work life balance. Click here to view a summary of all the benefits we offer.
The Agency
We strengthen Utah’s communities by connecting the workforce to new opportunities and providing services to individuals and families in need. Today, more than 2,200 Workforce Services employees assist individuals in preparing for and finding jobs, meeting workforce needs of Utah businesses, administering temporary assistance, and providing economic data and analysis. Through a collaborative approach, the department has served millions of Utahns and has become a leader on several statewide initiatives. These include intergenerational poverty, homelessness, affordable housing, supporting refugees, helping rural communities, serving veterans and individuals with disabilities, and getting Utahns trained and back to work. To learn more about Workforce Services, click here.
DHRM rules regarding promotions and transfers apply to current state of Utah employees
Example of Duties
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.