State of Utah
JJYS Office Specialist I – Slate Canyon Youth Center:
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today!
Principal Duties:
Prepare and issue purchase authorizations and submit invoices for payment
Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
Work with people in a manner which shows sensitivity, tact, and professionalism
Answer and direct incoming phone calls and emails
Provide customer service when clients, family or community partners come in
Attend meetings and take minutes
Perform data entry
Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
Provide administrative support
Work with families and youth
Maintain supply inventory and assist in purchasing supplies
General office cleaning
Maintain schedules
Prepare and process documents
Maintain files and record keeping systems
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
The Ideal Candidate:
Works independently and is able to use sound judgment.
Has at least one year of work-related experience doing office support/basic accounting functions.
Has excellent communication and customer service skills.
Has attention to detail when reviewing documents and entering data.
Organized and has the ability to multi-task
Professional, responsible, friendly and able to work in a Juvenile Justice setting.
Has general knowledge of office equipment.
Has a valid Utah drivers license
Preference:
May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice.
May be given to candidates who are 19+ years of age
May be given to candidates who have a Utah drivers license
Why You Should Join Our Team:
Employees within Juvenile Justice Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today’s youth. It is imperative that our employees provide support and guidance to troubled youth while they are transitioning into adulthood. Together, we can help to improve the lives and welfare of troubled youth.
The Agency:
The Department of Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice Services (JJS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice Services with the Department of Human Services, please click here!
Supplemental Information:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Has a valid Utah drivers license.
Will need to complete the defensive driver training course online in order to drive a state vehicle.
To apply for this job please visit www.governmentjobs.com.