Records Manager – UHP SLCC

State of Utah

Full Job Description
Job Description
If you like to work independently and exercise judgment in office specialties and perform complex production tasks, then this job is for you! The Department of Public Safety, Utah Highway Patrol is looking for a Records Manager to provide secretarial and administrative support located at the Utah Highway Patrol Section 21 Office. Section 21 provides law enforcement services for the Redwood, Jordan and South City Salt Lake Community College(SLCC) Campuses.

Principle Duties
As a valued member of our team, you will provide office support at the Utah Highway Patrol Section 21 Office which is on the Redwood Campus, located in Taylrosville. This will require specialized office skills plus, comprehensive knowledge of pertinent rules, regulations, polices and procedures.

The work schedule is 5 – 8 hour days (0800-1700) with an hour lunch
Dealing with public exchanges requiring thoughtful communication and positive interpersonal skills
Processing a variety of agency confidential documents by reviewing for accuracy and completeness, updating information, and evaluating against policy
Providing the public and others with information and assistance to complete forms and applications
Retrieving data found in databases to generate requested reports
Verifying data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique
Maintaining and creating files or record keeping systems
Sorting, labeling, filing and retrieving documents, or other materials
Receiving, researching, and responding to incoming questions or complaints
Providing information, explaining policy and procedures, and facilitating a resolution
Monitoring, tracking, and following up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed
Writing/originating correspondence, documentation, and other written communication

The Ideal Candidate
The model candidate for this position is someone who:Has professional customer service skills
Has great communication skills
Has computer skills with Word, Excel, Google, etc.
Knows how to deal with people in a manner which shows sensitivity, tact and professionalism

Why Should You Join Our Team
We offer the work life balance, opportunities for growth and the upward mobility you’ve been searching for! Affordable premiums for health, dental, vision benefits that begin on your first day of employment. Division employees annually enjoy 12 paid holidays while also accruing sick and annual (vacation) leave.

Supplemental Information

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc..
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work..

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