Receptionist – DCFS, Sandy Office

Full Job Description
Job Description
 

If you want to make a difference for children and families in the State of Utah, you should apply for this opening. The Utah Division of Child & Family Services (DCFS) is looking to fill a Receptionist position in their Sandy office.

Principal Duties
The Receptionist is responsible for opening/closing office daily, answering incoming calls, directing callers to appropriate staff or resources, greeting walk-in customers, processing incoming and outgoing mail, monitoring and ordering supplies for copy and fax machines, making service calls for fax, copy and postage equipment, assisting staff in coordination with other support staff to schedule transports and visitation on calendar, and assisting Fleet Manager to monitor appropriate car usage. They also perform the following tasks:

Receiving calls and/or greeting visitors, taking and relaying messages, responding to requests for information; providing information or directing caller/visitor to appropriate individual.
Scheduling and/or coordinating appointments, meetings, facilities, or other activities; gathering materials and following up as needed.
Copying and collating documents, sending faxes.
Conducting regular and/or spot check inventories of supplies and equipment.

Ideal Candidate
The model candidate for this position is someone with:Six months or more professional work experience as a receptionist and/or operating a switchboard on a regular basis.
A high school diploma or higher

Why You Should Join Our Team
Become an integral part of a Utah Division working together to keep children safe and strengthen families in our communities. Experience a sense of achievement for a job well done and enjoy work/life balance! We offer great health benefits and retirement plans, generous paid time off, and a balanced work schedule to afford quality time spent with your family.
The Division
The goal of Utah Division of Child and Family Services (DCFS) is to have communities where children grow up safe from abuse, neglect and dependency, where adults are protected from domestic violence, and where parents can be strengthened in their capacity to keep their family safe. For more information about DCFS Click Here.
 

Typical Qualifications
This list contains knowledge, skills and abilities associated with these jobs.

use computer spreadsheet software
operate office equipment
find, gather and collect information or data
use automated software applications
principles, practices and procedures of an office environment
assemble, sort, and/or distribute documents, supplies, and/or materials/items
review and/or edit documents for accuracy and completeness
operate a typewriter or a computer keyboard
 

Supplemental Information
All DCFS job offers are contingent upon passing a Background Screening Application (BSA).

Must have a valid driver’s license. May require you to use your personal vehicle to perform the duties of this position. All approved mileage driven by using a personal vehicle is reimbursable by State Finance. The reimbursement rate is determined by State Finance.

All applications must be submitted online. Resumes emailed or faxed will not be accepted as an application.

Only applicants invited to interview will be notified.

Physical Requirements
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Working Conditions
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.