Public Records Specialist

PUBLIC RECORDS SPECIALIST

The Office of the Lieutenant Governor oversees notaries public for the State of Utah. The office is also responsible for processing public records requests as provided in the Government Records Access and Management Act (GRAMA). The office is also responsible for correctly archiving publicly recorded documents as state code requires.

The Office is looking for a dedicated individual to serve as its public records specialist. This position is responsible for all processes concerning public records and documents in our office. This individual will oversee all notary applications and work with the office manager regarding notary administration. The position will work with individuals who make GRAMA requests to ensure that the requests they make are responded to in a timely and lawful manner, as well as oversee the process for the archiving of public documents. This individual will also work daily with constituents requiring assistance in matters related to document authentication and general office assistance as needed.

POSITION RESPONSIBILITIES (Subject to change depending on the needs of the office)
Maintain the public notary website and process applications received for new and renewing notaries
Investigate notary complaints and issue warnings as needed
Oversee all GRAMA requests sent from constituents and organizations
Oversee the process for archiving all public documents in the office as needed
Assist with the document authentication process at the front desk
Assist others in the office as needed
Answer phone calls

PREFERRED QUALIFICATIONS
Bachelor’s Degree or equivalent experience
Proven experience working in a professional office environment
Excellent communication skills—both written and verbal—with the ability to simplify and explain complex and technical concepts
Intermediate to advanced skills in Microsoft Office Products such as Word, Excel, and PowerPoint
Intermediate to advanced skills in Adobe Acrobat
Ability to deal with people in a manner that shows sensitivity, tact, and professionalism

Ability to organize, multitask, prioritize, and work under pressure

Why You Should Join Our Team
The Lieutenant Governor’s Office supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and teamwork. We offer a competitive benefits package-