Office Specialist

  • Full Time
  • Salt Lake County, UT
  • $16.00 - $17.03 an hour USD / Year
  • Applications have closed
  • Salary: $16.00 - $17.03 an hour

State of Utah

Full Job Description
Job Description
If you are looking for an office job with the potential to telework a few days a week and want to improve your customer service and analytical skills, then apply to become a part of our team today! Working with us means working with a diverse group of people with a wide variety of backgrounds, 40-hour weeks with nights & weekends off, twelve paid holidays per year, and outstanding benefits from day one. The State of Utah Department of Commerce, Division of Professional Licensing (DOPL) is looking to hire five eager professionals as soon as possible!

**Training will take place in the office; if eligibility requirements are met, teleworking up to 4 days/per week may be available.

In this position you will process and approve licenses, as well as answer questions and assist the public regarding rules and codes of licensing. Duties include, but are not limited to:

Reviewing, evaluating, and processing applications per statute, rule, and established policies and procedures.
Responding to telephone, face-to-face, and written inquiries.
Maintaining and demonstrating a working knowledge and understanding of all laws, rules, and policies/procedures relating to assigned professions.
Demonstrating a working knowledge of basic computer skills and agency-used software applications.
Entering data, accurately, into agency software.
Writes or drafts correspondence, reports, documents and/or other written materials.
Verifies data entry by comparing the source document against input data, utilizing an automated verification system, using dual entry or other verification techniques.
Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
Edits written material for accuracy, format, and arrangement of material.
Reviews data, records and files for detail and accuracy.
Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed.
Our ideal candidate will have:Excellent analytical thinking and problem-solving skills.
The ability to communicate well verbally and in writing.
Prior customer service experience.
An excellent job attendance record.
Are you looking for an amazing new work adventure? Our fun, high-energy team comes from all walks of life and we get the pleasure of working with all types of interesting people. We would love to have you join our team! This position will provide you with a chance to help someone get licensed in their chosen profession, doing a job that can really make a difference enhancing our community. DOPL’s mission is to strengthen trust in Utah’s professional workforce through effective licensing, balanced regulation, and consumer engagement. Come join our team, make someone’s day, and start a new adventure with us!

This position is eligible for a rich benefits package, generous paid time off, and great work-life balance. You can learn more about offered benefits here. For more information about our division, please visit our website.

The Department of Commerce is the licensing and registration agency for Utah’s professional and business community. We provide oversight of business registrations, trademarks, Uniform Commercial Code filings, p rofessional licensing, consumer protection, public utilities, securities, real estate and residential mortgage lending.
You can learn more about our agency by visiting our website.

Typical Qualifications
(Includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

Deal with people in a manner which shows sensitivity, tact, and professionalism.
Operate office equipment.
Communicate fluently in English.
Maintain confidentiality.
Understanding of agency objectives, organization, structure and mission.
Plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines.
Understanding of proper grammar, spelling and punctuation.

Supplemental Information

Job Classification: Office Specialist I (11020).
As a condition of employment with the Department of Commerce, employees shall receive compensatory time off in lieu of payment in cash for all overtime worked under the Fair Labor Standards Act (FLSA).
DHRM rules apply for promotions/transfers.
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.