Office Specialist, SITLA

State of Utah

Full Job Description
Job Description
School and Institutional Trust Lands (SITLA) is seeking an Office Specialist to join its team in Salt Lake City. We are looking for a detail oriented candidate. Using various software programs, the Office Specialist performs production tasks requiring office skills plus a comprehensive knowledge of pertinent rules, regulations, policies, and procedures.

Principal Duties

Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
Writes or drafts correspondence, reports, documents and/or other written materials/
Types and prepares reports or other written materials from source documents, transcription, etc.
Retrieves data found in databases to generate requested reports.
Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
Reviews cases, applications, files, records, etc., to determine action to be taken.
Assist with researching and investigating historical records.
Ideal Candidate1+ years of administrative/office experience
Able to learn new operating systems quickly
Strong working knowledge of Microsoft Word, Excel, and PowerPoint products
Excellent interpersonal and customer service skills
Strong attention to detail and organization

The Agency
The foundation of the Utah School and Institutional Trust Lands Administration is to serve as fiduciary of Utah’s 3.4 million acres of trust lands. Unlike public lands that are held in public domain, trust lands are parcels of land held in trust to support 12 state institutions, but primarily the K-12 public education system. SITLA is constitutionally mandated to generate revenue from trust lands to build and grow permanent endowments for these institutions, which were designated by Congress in 1894. Utah’s public school system is the largest beneficiary, holding 96% of all Utah trust lands. If you would like to learn more about SITLA, please visit


Supplemental Information
May require lifting up to 50 pounds.

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