Office Specialist II – OGM

State of Utah

Full Job Description
Job Description
Oil, Gas, and Mining

Job Title: Office Specialist II

Job Description
Does the idea of working with the Oil, Gas and Mining field sound exciting to you? Here is your chance. This position will be the face of the Division through personal interaction with all visitors. Additional accounting responsibilities will also be required.

Principal Duties
As the Office specialist you will:

Greet visitors as they come into the Division and assist them with their various needs.
Answer phone calls through the main line and aid in directing the caller to the correct person.
Handle and process mail on a daily basis.
Process accounts payable financial documents in FINET for the division.
Receive and process telephone payments and checks received through the mail
Backup for review of payroll and leave to the state payroll system for Division Staff and Board Members.
Assist in purchasing office supplies for the Division

The Ideal Candidate
The ideal candidate for this position has:The ability to communicate information and ideas clearly and concisely.
Ability to deal with people in a manner which shows sensitivity, tact and professionalism.
The ability to switch from one task to the next and back is essential.
Knowledge of: State of Utah FINET, Payroll systems.
Microsoft Word & Excel computer skills

Why You Should Join Our Team
Become an integral part of the team within the Division of Oil, Gas and Mining. Experience a sense of achievement, comradery and work life balance. This is a great opportunity for people who appreciate having a variety of daily responsibilities. To view the generous benefit package, click here.


Typical Qualifications

Proper use of time and the ability to schedule and prioritize daily work assignments to meet deadlines is necessary.
Accuracy is necessary to prevent errors.
Honesty and dependability is essential.
The ability to communicate in a manner that can be understood.
The ability to anticipate and solve problems.

Supplemental Information
Working Conditions or Physical Requirements:

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.