Office Specialist II DPO/USCF

State of Utah

Full Job Description
Job Description


The Utah Department of Corrections, Draper Site Prison is looking for several individuals who are highly motivated, with a strong work ethic and exceptional interpersonal skills to fill five (5) Office Specialist II entry level positions.
These individuals will accompany security staff to take notes in meetings with offenders and work directly with Correctional Administrators and prison staff.

Principal Duties

Provide Administrative Support and Assistance to Correctional Staff and Correctional Administrators.
Duties include a variety of support services, such as:Prepare and process documents; data entry.
Originates confidential correspondence, reports, documents, and other written materials; edits written material for accuracy.
Records and/or transcribes minutes for meetings including taking minutes at Offender Management Review (OMR) meetings. NOTE: Inmates will be in attendance
Multitasking and Prioritizing workflow.
Will work with background checking software.
Backup for the UA lab that will prepare specimens for laboratory analysis by preparing, solutions, reagents, etc.
Greet the public and answer questions, answer the phone and check in/process attorneys for visits.
The Ideal Candidate
The ideal candidate for this position is someone who has the following:Works independently with little or no supervision.
Excellent interpersonal skills.
Excellent reading comprehension with the ability to read and understand policies.
Maintain Confidentiality.
Strong Work Ethic.
The Agency
The Utah Department of Corrections is a dedicated team of professionals who ensure public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more detailed information about the Utah Department of Corrections; we invite you to browse our website.
An amazing benefits package including health, dental, vision, tuition reimbursement, and retirement plans.


Example of Duties

Providing clerical support, including answering telephones, responding to emails, managing calendars, taking minutes, and scheduling meetings.
Participates in mandatory training and meetings.
Writes and drafts correspondence, reports, documents, and/or other written materials.
Understands and keeps up to date on policies and procedures.
Maintains an office supply inventory.
Assists Correctional Administrators with administrative tasks as assigned.

Supplemental Information

Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
DHRM rules regarding promotions and transfers apply to the current state of Utah employees.

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