Office Specialist I

State of Utah

Full Job Description
Job Description
Do you want to put your professional office skills to use for the State of Utah? The Utah Department of Commerce, Division of Corporations and Commercial Code has an open Office Specialist I position. Apply for the opportunity to be a part of a great team and gain work-life balance and wonderful benefits – from day 1!

**In this position, you will be in the office for training (approximately 3 months), then will have the opportunity to telework up to two days/week, if eligibility requirements are met.

You will be working in a busy office environment, learning about appropriate registration standards that will be applied to entering, updating, and retrieving business entity information.

Principal Duties
You will focus mainly on data entry and document processing.

Understanding appropriate registration standards.
Entering Data.
Processing documents.
Reviewing for accuracy and completeness.
Updating information and/or evaluating against policy.
Comparing elements for consistency or logical relationships.
Retrieving data found in databases and generating requested reports.
Assisting the public and others to locate, view, or assemble filmed, scanned, or archived documents and/or information.
Verifying data entry by comparing the source document against input data.
Receiving, researching, and responding to incoming questions or complaints.
Scanning documents.
Providing information, explaining policy and procedures, and/or facilitating a resolution.
Potentially providing online chat customer service.

The Ideal Candidate
Our ideal candidate will have:A working knowledge of Google applications and Microsoft applications.
Skills in multitasking.
A self-starter who can stay on task.
The ability to work collaboratively, independently, and effectively for the public welfare.
The ability to deal well with difficult people.
The ability to maintain a high degree of professionalism.

May be given for someone that speaks English and Spanish fluently.

Why you should join our team
This position is eligible for a rich benefits package, generous paid time off, and great work-life balance. You can learn more about offered benefits here.

You should visit our website to learn more about our division.

The Agency
Department of Commerce is the licensing and registration agency for Utah’s professional and business community. The Division of Corporations and Commercial Code provides oversight of business registrations, trademarks, Uniform Commercial Code filings.The Department’s vision is to contribute to the success of Utah businesses, professionals, and consumers by creating a favorable economic environment.
The Department’s mission is to promote commerce and protect Utah consumers through fair commercial and professional practices.

You should visit the agency website to learn more.

Typical Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

Ability to deal with people in a manner which shows sensitivity, tact, and professionalism.
Knowledge of principles, practices and procedures of an office environment.
Ability to speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally.
Ability to operate office equipment.
Ability to follow written and/or oral instructions.
Ability to communicate fluently in English.
Ability to establish, organize and/or maintain files.
Ability to evaluate information against a set of standards.
Ability to make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.
Ability to communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing.
Ability to maintain confidentiality.
Ability to plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines.
Ability to organize information in a clear and concise manner.
Ability to use automated software applications.
Knowledge of proper grammar, spelling and punctuation.

Supplemental Information

As a condition of employment with the Department of Commerce, employees shall receive compensatory time off in lieu of payment in cash for all overtime worked under the Fair Labor Standards Act (FLSA).
DHRM rules apply for promotions/transfers.
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items, etc. Special physical demands are not required to perform the work.
DHRM rules apply for promotions/transfers.

To apply for this job please visit