Legislative Administrative Assistant

Full Job Description
Job Description
JOB DESCRIPTION:
The Office of Legislative Research and General Counsel is a nonpartisan office serving the Utah Legislature. Administrative Assistants perform a wide variety of administrative and clerical tasks for analysts, attorneys, legal research, and bill and data management teams. This role also includes staffing legislative committee meetings, participating in work groups, and proofreading legislation.
Example of Duties
EXAMPLE OF DUTIES:

Providing administrative and clerical support to assigned legislative staff teams, including mailing, scanning, copying, compiling electronic documents, and maintaining and organizing written and electronic files
Answering telephones, responding to emails, managing calendars and contacts, and scheduling meetings
Formatting documents, including letters, legal or policy briefs, memorandum, PowerPoint presentations, and Excel spreadsheets
Communicating meeting and general office information to legislative staff, legislators, and the public
Assisting with legislative meeting logistics, including posting meeting notices and agendas, organizing and distributing meeting documents, reserving meeting space, and communicating meeting information to attendees
Attending legislative meetings and preparing meeting minutes or notes
Proofreading documents for proper format, accuracy, and style
Assisting legislative staff with data entry and research
Providing occasional receptionist duties as assigned
 

Typical Qualifications
Ideal Candidate:

Ability to learn and develop working knowledge of the legislative process
Ability to proofread documents for grammar, punctuation, and typographical errors
Superior organization skills
Flexible and adaptable
Exceptional attention to detail
Excellent verbal and written communication skills
High degree of professionalism in representing the office to legislators and the public
Comfortable working in a fast-paced environment
Ability to solve problems
Sensitivity to confidential information

Minimum qualifications:
Proficient with computers and software applications, including Microsoft Outlook, Word, PowerPoint, Excel, and Adobe Acrobat Pro
Working level administrative/clerical experience in a professional office setting
Exceptional communication and proofreading skills, which will be tested during the interview process
Must be able to work extended hours during the legislative session, on interim days, and as needed throughout the year
Must be non-partisan

Preference may be given for:
Associate degree or combination of related certifications and experience
Experience conducting basic research
 

Supplemental Information
SALARY: The starting salary for this position is $20.00 per hour, plus comprehensive medical, dental, leave, and retirement benefits that begin the first day of employment.

APPLICATION INSTRUCTIONS: Send a cover letter and resume to: hr@le.utah.gov no later than 6 p.m. MST on Friday, March 10, 2023.