Legal Assistant – Justice – SECURE

State of Utah

Full Job Description
Job Description


Legal Assistant – Justice – SECURE

The Utah Attorney General’s Office’s is seeking a Legal Assistant to work in the Justice Division in the SECURE section. This position requires discretion and independent judgment as the cases are complex and usually have a large impact on the office. The applicant should have extensive experience and highly developed skills obtained from working in a legal environment. Applicants should be able to independently perform legal research and draft memoranda of legal research results; conduct factual research and compile information obtained from investigations; review case files and maintain document control, tracking and tracing; search public and private records; draft various routine legal documents, including: complaints, petitions, answers, motions and supporting memoranda, notices, stipulations, subpoenas, pre and post-trial statements, settlement agreements, and discovery documents such as interrogatories, requests for admissions, and request for production of documents, etc. Investigates and prepares cases to include, gathering evidence and preparing displays for trial, assist prosecutors in locating, obtaining, tracking and disseminating information and evidence. The area of law is primarily criminal prosecution, but knowledge of forfeiture and the civil rules in addition is preferable.
This position may be filled at any of the following levels:
Legal Assistant I (0-2 years experience)
Legal Assistant II (3-4 years experience)
Legal Assistant III (5+ years experience)

Example of Duties

Schedule case screenings, coordinate with law enforcement and other personnel
Maintain a daily master calendar for all court hearings, trials, meetings, etc.
Track statistical information for case reporting
Enter cases into database
Prepare documents required for retaining expert witnesses, internal memorandum justifying category, and contracts
Receive invoices from expert witnesses, verify & confirm time entries and ensure changes are in accordance with contracts, obtain approvals and submit for payment
Prepare files for archiving, inventory boxes, submit to Archives Record Center.
Coordinate meetings, documents, obtain discovery evidence etc., with AG case agents, FBI and other federal and state law enforcement agencies
Develop good working relationship with client agencies, courts, investigative agencies, victims, witnesses and experts
Respond to GRAMA requests
Maintain pleading and other case files
Respond to all discovery requests, prepare responsive pleadings and ensure discovery provided to defense. ensure supplemental evidence obtained is provided
Schedule witnesses for pre-hearing and/or trial meetings with prosecutor and case agent.
Schedule witnesses for appearance at preliminary hearings or trial
For out-of-state witnesses, obtain flight information from AG Travel Coordinator, contact witnesses as to the best arrival & departure schedules for them, contact AG Travel Coordinator to ensure airline and hotel reservations are made
Confirm and submit witness costs for payment
Coordinate meetings with expert witnesses and their attendance at court
Prepare exhibits and witness lists for hearings/trials. Ensure copies are provided to defense in advance, prepare courtesy copies for judge, jury and witnesses
Draft jury instructions, voir dire, bench memoranda
Second chair all preliminary hearings and trials. Assist with jury selection, take notes during testimony, ensure exhibits have been offered and received, and all witnesses are in attendance
Track motion deadlines for AG responses
Coordinate with victim services coordinator to keep victims apprised of court hearings and other developments in the case
Prepare all pleadings to open criminal investigations
Respond to incoming telephone calls re case status
Proofread all outgoing pleadings/letters for content, grammar and errors
Track all restitution payments
Receive and document all incoming payments
Coordinate with restitution court clerk regarding processing payments
Prepare victim list and memo to advise when to disburse payments, in what amounts and pro-rata percentage, on a case by case basis
Prepare documents for Order to Show Cause and/or Contempt proceedings
Attend and testify if required at Order to Show Cause or Evidentiary hearings
Prepare payment information for review hearings
Respond to telephone calls from defendants, victims/victim attorneys/advocates, attorneys, etc.

Typical Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

Willingness and ability to handle sex crimes cases
Have the ability to telework, including a high level of competency to work electronically
Set up Teams meetings, e-file, facilitate WebEx hearings, work electronically with court clerks, defense counsel, etc
Keep meticulous, detailed, organized electronic records
Find, gather and collect information or data
Uniform System of Citation
Legal terminology
Court/hearing, criminal and civil rules, records, procedures and protocol
Statute governing access to public and private records (Government Records Access and Management Act (GRAMA))
Deal with people in a manner which shows sensitivity, tact, and professionalism
Establish, organize and/or maintain files
Interviewing techniques
Formats for a variety of legal documents
Monitor or track information or data
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
Plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines
Research methods, techniques, and/or sources of information
Perform legal research using case law and appropriate techniques
Use automated software applications
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Review and/or edit documents for accuracy and completeness
Evaluate information against a set of standards
Enter, transcribe, record, store, or maintain information in either written or electronic form.
Make decisions or solve problems, identify key facts, explore alternatives, and propose quality solutions

Supplemental Information

Associates Degree in Paralegal Studies (program completion at accredited institution consisting of 60 semester hours or equivalent quarter hours, with 15 hours of substantive legal courses); Bachelors Degree in related field; or NALA, NFPA or NALS certifications.
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Requires compliance with the ABA Legal Assistant code of ethics.

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