Contract Coordinator

State of Utah

Full Job Description
Job Description


Do you have experience with contract requirements? Do you have experience working with outside entities to accomplish a common goal? The Utah Department of Health and Human Services needs you as a Contract Coordinator to develop, issue, and monitor contracts for two key areas within the Division of Population Health. In this position you will support the Office of Emerging Infections (OEI) and the Disease Response, Evaluation, Analysis, and Monitoring (DREAM) Program within the Office of Communicable Diseases (OCD). You will construct and amend contracts through various approval processes. You will also work with program staff, legal, and purchasing to construct contracts and amendments in accordance with state and DHHS policy and standard operating procedures and rules, follow contracts through construction, approvals, and execution, and support the programs with monitoring activities, serve as a subject matter expert and liaison to program staff to purchasing and legal, work with vendors as needed to negotiate and implement contracts, and monitor contracts and notify program leads of any issues or concerns in order to initiate steps for remediation. Your work will be important to ensure overall mission success for your assigned areas.

Note: you must be physically able to perform all work within State of Utah boundaries within 30 days of your start date.

Principal Duties
The specific duties as the Contract Coordinatorare to:

Be a subject matter expert on contract process.
Develop and implement useful templates and tools for programs to develop contracts, using standard language.
Work with program staff, legal, purchasing, the vendor, and others as needed to construct contracts and follow through on steps until contracts are approved and executed.
Work with program staff, legal, purchasing, the vendor, and others as needed to amend or terminate contracts as requested by program staff, including developing language, negotiating with parties to come to consensus, and processing changes through appropriate approval processes.
Develop contract monitoring tools with program staff.
Utilize contract monitoring tools to monitor contracts and notify program staff of any issues, concerns, or variances.
Support program staff to initiate and work through remediation of contract issues.
Support vendors to help answer contract questions or concerns.

The Ideal Candidate Has the Ability to:Write contracts.
Monitor contracts.
Communicate clearly and professionally both verbally and in writing.
Work collaboratively with others.
Organize and prioritize work independently.
In Order to Be Successful in This Position YOU MUST have:Experience with contract development and management (ideally, minimum of 2 years)
Experience with technical writing (ideally, minimum of 2 years).
Experience with providing professional support to people of diverse backgrounds and skill sets (ideally, minimum of 2 years). This includes:The ability to communicate clearly, verbally and in writing.
Experience with methods for finding and applying standard policies and procedures, ideally in a government setting, to ensure work is in compliance (ideally, minimum of 2 years)

Why You Should Join Our Team
This is an opportunity to make a difference. Along with the satisfaction of helping ensure system requirements are met by outside entities you will receive great health and retirement benefits, such as, generous paid time off so you can have a positive work life balance. Click here to view a summary of all the benefits we offer.

The Agency
To learn more about the Utah Department of Health and Human Services, click here.


Supplemental Information
Working Conditions:

The typical office setting for this job is adequately lighted, heated and ventilated. However, you may encounter some risks that are associated with any office setting, for example, the safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Standard Schedule: Monday – Friday, 8:00 am to 5:00 pm.
This position is eligible for hybrid teleworking.
Physical Requirements:Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.