Child Nutrition Office Specialist

State of Utah

Full Job Description
Job Description

Are you someone who is looking for an impactful career path? If so, the Utah State Board of Education (USBE) Child Nutrition Program is seeking a professional, reliable, motivated and tech savvy Office Specialist to support the Child Nutrition Program Staff. Benefits, stability, and a great work-life balance are a few of the things you can enjoy while working for the Utah State Board of Education! Click here for more information about the USBE Child Nutrition Program.

Principal Duties:
As the Office Specialist you will support the Child Nutrition Program Staff and perform a variety of office functions including but not limited to.
Perform complex production tasks requiring advanced office skills plus a comprehensive knowledge of pertinent rules, regulations, policies, and procedures;
Prioritize workflow, authorizing selected clerical procedures while ensuring quality control;
Process a variety of agency documents by reviewing for accuracy and completeness, updating information, and ensuring compliance with policy;
Apply agency regulations, policies and procedures;
Originate correspondence, documentation, newsletters, and other written communication;
Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents, or other materials.
Provide the public and others with information and assistance to complete forms and applications; locate and assemble records and information which may be complex or difficult to identify, and which may require substantial research;
Prepare and generate reports involving automated processes. Other tasks may include, but are not limited to: performing basic accounting functions such as tracking budgets and purchases, basic bookkeeping; maintaining calendars, schedules and coordinating appointments, meetings, training, facilities and other activities; ensuring an adequate supply of materials by ordering, receiving, inspecting and storing equipment, merchandise, commodities, materials, and/or supplies.
Retrieves data found in databases to generate requested reports

Ideal Candidate
(Includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
Know and use administrative and clerical procedures such as Microsoft Office Suites (Word, Excel, Outlook, Access and OneNote), managing files and records, note-taking and transcriptions, designing forms and other office procedures and terminology.
Knowledge of Cisco WebEx online meeting software as well as experienced with other virtual meeting applications like Interactive Video Conferencing.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Read and understand information and ideas presented in writing.
Communicate information and ideas in speaking and writing so others will understand.
Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Actively look for ways to help people
Consider the relative costs and benefits of potential actions to choose the most appropriate one.
Manage one’s own time and the time of others.


Supplemental Information

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

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