Administrative Assistant

State of Utah

Job Description

 

 

The Department of Cultural & Community Engagement is looking to hire an Administrative Assistant to work for UServeUtah, the Utah Commission on Service & Volunteerism. This position will coordinate specialized agency office functions or activities and provide administrative support to management and staff.

Principal Duties
As the Administrative Assistant you will typically:Act as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
Receive main line incoming calls and/or greet visitors, take and relay messages, respond to requests for information, provide information or direct caller/visitor to appropriate individual.
Coordinate and/or act as a liaison with other agencies, organizations, suppliers, etc.
Schedule meetings and prepare materials, take minutes, maintain office calendar.
Sort and distribute incoming and outgoing U.S. and interoffice mail.
Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
Write or draft correspondence, reports, documents and/or other written materials.
Maintain internal records, contracts, reports; travel and fiscal payment processing.
Maintain adequate inventory and organization of office, printer and copy machine supplies.
Assist with event registration; schedule event meeting space and manage event logistics, assist staff in preparing all collateral materials, seek donations for specific events; involved in location, food, transportation and presentation arrangements.
Perform other duties as assigned.
Ideal Candidate
The ideal person for this position will possess:A minimum of two years’ experience in an administrative position.
Knowledge of principles, practices and procedures of an office environment.
Intermediate to advanced skills in Microsoft Office Products such as Word, Excel and PowerPoint.
Skills and abilities to use other computer software programs such as Google products.
The ability to self-direct, take initiative, plan, organize and prioritize time and workload to accomplish tasks and meet deadlines.
Excellent written and oral communication skills.
Strong organizational skills; detail-oriented; skill and ability to establish, organize and/or maintain files; find gather and collect information or data.
The ability to deal with people in a manner which shows sensitivity, tact and professionalism.
Why You Should Join Our Team
As part of the UServeUtah team you will have the opportunity to work with commissioners, other government agencies, nonprofits and an amazing group of staff, who work daily to find ways of making a meaningful, measurable difference in the lives of everyone in Utah. In this position, you would also enjoy the generous benefits package offered by the State of Utah. Learn about it HERE!

The Agency
UServeUtah, the Lt. Governor’s Commission on Service and Volunteerism is a public agency made up of 19 governor appointed commissioners representing local government; community based organizations and statewide networks. As the state’s central coordinating body for service and volunteerism, the Commission is responsible for developing, implementing, and sustaining a vision and culture of civic engagement and national and community service within the state. For more information visit UServe.Utah.gov.
 

Supplemental Information
 

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

To apply for this job please visit www.governmentjobs.com.