Administrative Assistant

Full job description
 

The Customer Services Functional Area of the Utah State Tax Commission is looking for individuals who are highly motivated, with strong work ethic and exceptional interpersonal skills to fill an administrative assistant entry level position. This individual will accompany staff to take notes in meetings, scheduling, and work directly with administration and collection staff. You must be current on your state and federal tax filings and pass a FBI level criminal background check.
 

Principle Duties
Provide administrative support and assistance to collections staff and directors. Duties include a variety of support services, such as:
Prepare and process documents; data entry.
Records and/or transcribes minutes for meetings.
Multitasking and prioritizing workflow.
Process employment actions for hiring/terminations/transfers.
Closely work with the appeals department to submit documents for hearings.
Purchase supplies for office staff and reconcile purchase orders.
Track appeals for all collections staff
Maintain accurate inventory levels of office equipment

Ideal Candidate
The ideal candidate for this position is someone who has the following:
Proficient with Microsoft Office products and Google drive file types
Works independently with little or no supervision.
Excellent interpersonal skills.
Detail-oriented.
Excellent reading comprehension with the ability to read and understand policies.
Maintain confidentiality.
Strong work ethic.
Writes or drafts correspondence, reports, documents, and/or other written materials.

Salary
Non-state employees are hired for this position at $19.78 an hour. We are unable to negotiate hourly wage amounts. We will follow DHRM rules for transfers, promotions, or demotions for current state employees.

Why You Should Join Our Team
Besides working for a fantastic agency that is dedicated to helping the citizens of Utah, you will receive great health and retirement benefits. In this position, you would enjoy the generous benefits package offered by the State of Utah. We have an extremely competitive total compensation package that you can learn about HERE!Health Insurance – Public Employee Health Program (PEHP):3 medical plan options. Choose a Traditional or High Deductible Health Plan. (There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage)
5 dental plan options (There is an Opt-Out Cash Benefit option for those that have other dental insurance coverage)
4 vision plan options under EyeMed or OptiCare
Retirement – Utah Retirement Systems (URS):Employees hired on or after than 7/1/2011 and have never been in the URS retirement system have two options for retirement in the Tier II System. Employer contributions to your 401(k) are vested after four years.
Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in Tier I Public Employees System.
Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.
Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in Tier I Public Employees System.
Paid Time Off:Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
Annual leave increases with years of service.
There are also 12 paid holidays.

Example of Duties
 

Providing clerical support, including answering telephones, responding to emails, managing calendars, taking minutes, and scheduling meetings.
Participates in mandatory training and meetings.
Writes and drafts correspondence, reports, documents, and/or other written materials.
Understands and keeps up to date on policies and procedures.
Maintains an office supply inventory.
Assists collections administration with administrative tasks as assigned.
 

Supplemental Information
Working Conditions

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Physical RequirementsTypically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Other RequirementsPersonal tax filings and vehicle registrations must be current and complete.
A conditional offer of employment will be made pending a satisfactory completion of a background investigation.
DHRM Rules apply for promotions or transfers