Administrative Assistant – Office of Child Care

State of Utah

Full Job Description
Job Description


The Department of Workforce Services (DWS) is looking to hire an Administrative Assistant to work in a fast paced environment and provide administrative support to the Office of Child Care (OCC).

This position may be filled as a two year career mobility if an internal DWS employee is selected.

Principal Duties
The Administrative Assistant performs the following tasks:

Maintains calendars, schedules and coordinates executive appointments and travel
Writes or drafts correspondence, meeting notes, reports presentations, and other written materials.
Coordinates/schedules meetings or conference rooms and arranges for speakers, meals and equipment.
Coordinates and assists with the Office of Child Care Advisory Committee, School Readiness Board and Governor’s Early Childhood Commission.
Communicates well with team members, internal staff and other executives and the governor’s office.
Meets deadlines and keeps others on track to meet deadlines.
Participates on various committees, boards, or special task forces to coordinate agency activities and facilitate agency goals and initiatives.
Supports management in monitoring contracts.
The Ideal Candidate
The model applicant for this position is someone who:Is self-motivated and can work independently.
Is well-organized, tech-savvy, service-oriented, and works well under pressure.
Can frequently and proactively find multiple options as solutions to problems that arise in day-to-day activities.
Has great critical thinking skills and is adaptable to change.
Has excellent time management skills and the ability to multi-task and prioritize work.
Has a willingness to learn.
Has excellent written and verbal communication skills.
Why You Should Join Our Team
In addition to having a rewarding and fulfilling job you will also receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.

The Agency
The mission of Workforce Services is to strengthen Utah’s communities by connecting the workforce to new opportunities and providing services to individuals and families in need. Today, more than 2,200 Workforce Services employees assist individuals in preparing for and finding jobs, meeting workforce needs of Utah businesses, administering temporary assistance, and providing economic data and analysis. Through a collaborative approach, the department has served millions of Utahns and has become a leader on several statewide initiatives. These include intergenerational poverty, homelessness, affordable housing, supporting refugees, helping rural communities, serving veterans and individuals with disabilities, and getting Utahns trained and back to work. To learn more about Workforce Services, click here.

Supplemental Information
DHRM rules regarding promotions and transfers apply to current state of Utah employees.

To apply for this job please visit