Student Governance & Programming Assistant

State of Utah

The Program Assistant provides support to the Student Governance Advisor and the Programming Advisor by assisting with the planning and implementation of various student-led initiatives within the Associated Students of the University of Utah (ASUU). The Program Assistant will compile, sort, and organize data and conduct program research to support student leaders and staff. This would be in the form of conducting surveys, evaluating survey data, and sharing results to inform ASUU programs and initiatives. The Program Assistant is responsible for enhancing existing programs/events and developing new and innovative opportunities for students to engage on campus.
The Associated Students of the University of Utah (ASUU) is the student government representing all 30,000+ undergraduate and graduate students. ASUU is structured with an executive cabinet of an elected president, vice presidents, and their appointed board directors, an Assembly of 34 and a Senate of 17 elected student representatives from the various colleges, and a Supreme Court. Five to seven professional staff members serve as advisors to the various bodies of ASUU and fall within the department of Student Leadership & Involvement. This position’s focus will be assisting the Programming advisor and the Student Governance Advisor, working with appointed and elected student leaders on various student-led initiatives, and activities for students at large. This position is ideal for individuals seeking experience in student activities who thrive in a fast-paced environment.

About Student Affairs
Student Affairs is comprised of over 20 departments and is focused on supporting student well-being and success with the ultimate goal of assisting students in discovering their passion, people, and purpose. To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students. As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners.
Student Affairs is committed to grounding our programs, procedures, and policies in the tenets of anti-racism and inclusion. We recognize the continued importance of education and accountability that promote equity and social justice. Our expectation is that all employees are engaged in this work to create a welcoming environment that supports the success of both students and staff and ensures they have the opportunity to be fully incorporated into university life.

Responsibilities
Essential Functions
Assists with program planning and implementation.
Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
Responds to queries from and coordinates activities with other departments, the community, and program partners.
Assists in the creation and distribution of program materials, forms, and general correspondence.
May track and report on current trends to determine future program needs.
May provide program specific training.
Other duties as assigned.
Legislative & Program Support
Administrative support with planning logistics for events, meetings, organizing materials, and coordinating attendance
Will be required to attend meetings and programs which may fall after business hours.
Evaluate the effectiveness and implementation of legislative initiatives
Assist students in conducting surveys and collecting data for legislative initiatives
Enhance existing programs/events and develop new and innovative opportunities for students to engage on campus.
Assist in coordinating engagement with university committees and task forces
Assist with the uploading of programs to our University Campus Connect System and conducting regular assessments of campus programs.
Provide office support, assist students, assist in the implementation of policies and procedures, and represent Student Leadership and Involvement as a staff member, may be asked to cover the front desk.
Assist the Programming Advisor in supporting other ASUU programming efforts led by student leaders, as needed.

Other Administrative Duties as Assigned
Problem Solving
Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job.

Minimum Qualifications
Associate’s degree in a related field or equivalency (2 years related work experience may be substituted for 1 year of education) required. Two years of related experience, ability to use logic and reasoning to prioritize tasks, expertise using MS Office software, and demonstrated human relation and effective communication skills also required. Database experience preferred. Bachelor’s degree in a related field may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Bachelor’s degree in a related field preferred.
Interest in student governance, programming, student development/leadership theories and models.
Interest in engaging and mobilizing diverse constituencies.
Excellent problem-solving, communication, and organizational skills.
Experience with event planning.
Experience working on a team and providing support.
Ability to handle sensitive issues with discretion.

Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
801-581-8365
oeo@utah.edu
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Do you have a related Associate’s degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
Yes
No
* How many years of related experience do you have? (related experience includes assisting with program planning & implementation, compiling & organizing data, dissemination of information, creation & distribution of program materials, etc.)
Less than 1 year
1 year or more, but less than 2 years
2 years or more, but less than 4 years
4 years or more, but less than 6 years
6 years or more
Applicant Documents
Required Documents
Resume
Optional Documents
Cover Letter
Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
Addendum to the University of Utah – Veteran Only – Call 801.581.2169 after submission
Open Date
06/07/2023
Requisition Number
PRN13772N
Job Title
Program Assistant
Working Title
Student Governance & Programming Assistant
Job Grade
C
FLSA Code
Nonexempt
Patient Sensitive Job Code?
Type
Non Benefited Staff / Student
Temporary?
No
Standard Hours per Week
19 hours/week
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Tuesday through Friday 12:00 pm-5:00 pm
Some Evenings and Weekends Required
Is this a work study job?
No
VP Area
Academic Affairs
Department
00321 – ASUU
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$10.00-$20.00/hr including a free public transportation pass with employment.