Executive Assistant, Appointed

Full job description
 

Join our team at the Utah National Guard as an Executive Assistant in the Deputy Adjutant General’s Office, where you’ll play a crucial role in keeping our operations smooth and effective. We’re looking for someone who can help us stay organized, informed, and ready to tackle the challenges ahead as we fulfill our department’s mission.

In this role, you’ll be at the heart of our operations, handling a variety of tasks to support our leadership team. You’ll keep track of deadlines, maintain records, manage calendars, and assist with correspondence to ensure clarity and accuracy. Plus, you’ll be the go-to person for coordinating meetings, events, and department-wide activities, making sure everything runs seamlessly.

We’re searching for someone who not only has the skills and experience for the job but also shares our commitment to excellence and service. If you’re proactive, detail-oriented, and passionate about making a difference, we want to hear from you.

Here’s what we’re looking for:

Strong writing and editing skills, with a knack for crafting professional correspondence
Ability to build relationships and coordinate effectively with diverse stakeholders
Dedication to providing top-notch customer service, both internally and externally
Experience managing schedules, tasks, and projects for executives
A proactive approach to problem-solving and task management
A deep understanding of and commitment to our mission at the Utah National Guard
Familiarity with government agencies is a plus
Preference may be given to candidates with 3 or more years of experience in an Executive Assistant or similar role.

Joining our team means more than just a job — it’s an opportunity to be part of something bigger. If you’re ready to take a path with purpose and contribute to a meaningful mission, we invite you to apply. Learn more about the Utah National Guard and what we do here.

Health Insurance – Public Employee Health Program (PEHP):
3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those who have other medical insurance coverage.
5 dental plan options, with an Opt-Out Cash Benefit option for those that have other dental insurance coverage.
4 vision plan options under EyeMed or OptiCare
Retirement – Utah Retirement Systems (URS):
Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in the Tier I Public Employees System.
Employees hired on or after 7/1/2011 and who have never been in the URS retirement system have two options for retirement in the Tier II System.Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.
Employer contributions to your 401(k) are vested after four years.
Paid Time Off:
Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
Annual leave amounts increase with years of service.
We have 12 paid holidays.

Supplemental Information
 

Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.